Adding, editing, or removing participants

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Note: To complete the procedures in this document, you must be assigned a role having the necessary permissions. To determine your role, follow the directions in Participant roles. For a basic understanding of roles and permissions, see Permissions and roles.

Adding UC Berkeley participants

Students that are enrolled in your class should never be added this way. Add the class roster to add students into your site. The method below is for manually adding people like GSIs, co-instructors, and other UC Berkeley people that need site access.

  1. Click Site Info in the left toolbar.

  2. From the Site Info screen click the Add Participants button located in the top toolbar.

  3. In the Other UC Berkeley Participants field, type the email addresses or UID number of the students, GSIs, or UC Berkeley staff you want to add. Place each address on its own line using Enter or Return on your keyboard. In the example below the campus e-mail address was used for one student and the UID was entered for the other.

    ALERT: NEVER add Berkeley student, faculty, or staff member to your site using the "Non-UC Berkeley Participants" box.

  4. If you want to assign new participants to different roles, choose the "Assign each participant a role individually." Click the Continue button.

  5. Choose the role for participants you are adding to your site.
    • Same Role: If you decide to give all participants the same role, you can choose by clicking the radio button next to the role.
    • Individual Roles: If you have chosen to assign each particpant an individual role, you will see that you can choose from the Role dropdown menu to the right of each name.

    For more information see our FAQs about Course Site Roles and Project Site Roles.

  7. Click the Continue button.
  8. Choose whether you would like to send an email to notify users that they have been added to your site. Click the Continue button.
  9. Confirm the list of participants that you have chosen to add to your site and click the Finish button.

An illustrated version of these steps is availble: Adding a UC Berkeley participant manually.

Adding non UC Berkeley participants

You will need to create a guest account to add an external guest:

  1. Click Add Participants at the top of the main Site Info screen.
  2. In the box under Non-UC Berkeley Participants enter the email address of the guest. Click the Continue button at the bottom of the screen.
  3. Select the role you wish the guest to have. Click the Continue button at the bottom of the screen.
  4. You may select the button next to "Send Now" to send the guest an email notofiying them that they have been added to the site. Regardless of what you select bSpace will send them an automated email with a password. Click the Continue button at the bottom of the screen.
  5. Confirm the new account and then click the Finish button. The new guest is now in your site.

Guests can change their password and add their first and last name by going to their My Workspace Tab > Account > Modify Details.

Here is an illustrated guide on adding a non UC Berkeley participant.

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Editing participants

  1. In your site, from the menubar, click Site Info.
  2. In the Participant List, you can change a participant's role using the drop-down list under "Role".
  3. Under "Status", use the drop-down list to change a participant's status; choose Active or Inactive.
  4. Click Update Participants.

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Removing participants

  1. In your site, from the menubar, click Site Info.
  2. In the Participant List, under "Remove", check the box next to each participant whom you would like to remove.
  3. Click Update Participants.

Please note that students that are part of a class roster can't be removed this way. They are part of the roster data, and if they officially drop the class, they will be dropped from bSpace in 24 hours.

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