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Note: To complete the procedures in this document, you must be assigned a role having the necessary permissions. To determine your role, follow the directions in Participant roles. For a basic understanding of roles and permissions, see Permissions and roles.

Adding Email Archive to your site activates an email address that your site participants can use to communicate with each other. Email sent to your site's email address is copied to all site participants and owners, and all messages are stored in the Email Archive.

Note: You cannot use Email Archive to send messages to particular individuals. You should use the Mailtool for that. Messages sent to your site's email address are received by all site participants.

To add Email Archive to your site's menubar, follow the steps:

1. In your site's menubar, click Site Info.
2. Near the top, click Edit Tools.
3. Under "Revising site tools for...", check the box next to Email Archive, and then scroll down and click Continue.
4. Under "Email Archive", in the field next to "Site email address", enter a site email address (e.g., history-fall-06). This will be the name, title, or label (i.e., alias) that goes before the @ in your course email address.
5. Click Continue, and on the subsequent confirmation screen, click Finish to return to the Site Info screen.

You should now be able to see and click Email Archive in your site's menubar.

In order to send email to the Email Archive tool, you must:

• Have the correct level of permissions in the site, and in particular the right permission for the email archive tool. Instructors can send an email archive message by default.
• Send email from the address listed in the Email Archive tool (i.e. Where it says "You are authorized to send email from:"). You can change this address in the Berkeley directory. To change the email address that you have listed in bSpace, visit the campus directory and select "Directory Update" from the left side of the screen. Any changes you make to the Berkeley directory are updated in bSpace the next morning.