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The Email Archive gives your course site or project site its own email address that participants can use for communicating with each other. When you first access the site, if you do not see the tool Email Archive on the menubar, you will need to add it. For instructions, see Adding Email Archive to your site.

In order to send email to the Email Archive tool, you must:

• Have the correct level of permissions in the site, and in particular the right permission for the email archive tool. Instructors can send an email archive message by default.
• Send email from the address listed in the Email Archive tool (i.e. Where it says "You are authorized to send email from:"). You can change this address in the Berkeley directory. To change the email address that you have listed in bSpace, visit the campus directory and select "Directory Update" from the left side of the screen. Any changes you make to the Berkeley directory are updated in bSpace the next morning.

Sending messages

You can send messages to your site's participants from your email account with your preferred email client (e.g., Outlook, Outlook Express, Eudora, Mac OS X Mail, or Thunderbird). All messages will be stored in the Email Archive and visible to all participants. To view your site's email address, in the menubar, click Email Archive. For more information, see Sending mail to site participants via Email Archive.

Note: Messages sent to the site's email address will go to all participants (i.e., you can't send email to individual participants using Email Archive). To send messages to individuals, use the Mailtool.

Receiving messages

Messages are sent to the email address listed in your account (you can access your account from My Workspace). You do not need to log into the application to read your mail. However, if you do not wish to receive mail from the site, or if you'd rather receive mail in a daily digest format, you can change your notification preferences from your My Workspace. For instructions, see Changing notification preferences.