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To send email to every member of your course or project site, follow these steps:

1. In the menubar of your course or project site, click Email Archive. If you don't see Email Archive, the site leader (or someone with the proper permissions) must add it to the site; for instructions see Adding Email Archive to your site.
2. On the Email Archive screen, under "Email sent to the following addresses will be archived and sent to participants", you'll see the site email address. Above it, you'll also see the email address from which you are authorized to send email; use this account to send messages to the site address. Messages will go to all participants in your course or project site, and will be archived online in the Email Archive.

Note: You cannot use Email Archive to send messages to particular individuals. Use the Mailtool for that. Messages sent to your site's email address are received by all site participants.

What's the difference between Announcements, Email Archive, and the Mailtool?

While all three tools facilitate email communication to the members of a bSpace site, you must log in to bSpace to post information with the Announcements tool or Mailtool but can send email through the Email Archive tool without logging in to bSpace first. In addition, the Announcements tool gives you the option of only posting to the bSpace site (without emailing), or both posting to the bSpace site and emailing. Information posted with the Announcements tool appears in both the Home area of your site (in the "Recent Announcements" pane), and in the Announcements tool itself. The Email Archive tool, on the other hand, creates a listserv in your site, allowing you to send email to a specific email address that is then distributed to all the members of your site. You send this email without logging in to bSpace first. While email sent through the Email Archive tool is archived and searchable within the bSpace site, it is not posted in the Home area of the site. Mailtool is yet another option that is best used for emailing particular students or sections. A unique feature of the Mailtool is that it allows you to email any random assortment of students that do not have to correspond to particular sections.