Email Archive Tool Setup

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This document will demonstrate how to add the Email Archive tool to a bSpace site, and how to use it.

Adding and Setting Up the Email Archive Tool

  1. To add the Email Archive tool to your site, first click Site Info in the toolbar on the left side of the screen.
  2. On the Site Info screen, click the Edit Tools button at the top of the screen.
  3. Mark the checkbox next to Email Archive and click Continue .
  4. On the Customize Tools screen, enter an email address for your site into the Site email address field. This can be any email address that is not being used by another bSpace site  you will be alerted and asked to enter another email address if there is a conflict. The email address you enter should not contain any spaces.

    ALERT: Choose an email address that is unique and easy to remember. For example, the course site Astronomy 101 for Fall 2008 might use the email address planetary_fun_F_08@bspace.berkeley.edu.

  5. Click Continue after you have entered an email address.
  6. On the final screen, click Finish to add the Email Archive tool to your site.

    7. To send a message to everyone in your site: Send an email to the address you chose ( planetary_fun_F_08@bspace.berkeley.edu in our example) using an email program such as Outlook, Mozilla Thunderbird, Yahoo or gMail.

Viewing the Email Archive

Email messages you send to the Email Archive tool's email address will be archived on your bSpace site.

  1. To view this archive, click the Email Archive tool in the toolbar on the left side of the screen.
  2. On the main Email Archive screen, you can see a list of all the email messages sent using the Email Archive tool's email address. ( Note: If no email messages have been sent using the address, there will be not be any messages listed in the archive.)

You can use the main Email Archive screen to:

  • View specific email messages that you have sent previously
  • Search the email archive for specific text
  • By clicking Options, you can change the Email Archive email address and the permissions on to whether members of the bSpace community who are not members of your bSpace site can send messages using your Email Archive email address