All GSIs have the ability to create bSpace course and project sites. Once the site is created, GSIs need to coordinate with the instructor of record for the course to associate the class roster with the bSpace site. This will ensure that all of the enrolled students have access to the materials in the bSpace course site. If you do not have access to a roster and you are the only instructor of the course, contact your department scheduler. If you are a GSI and you do not see the "New" link in Worksite Setup, please contact ETS by filling out a support form.

Instructions for creating a course website are available in the How-To section of our help site.

Instead of using the email address, try entering the UID for the person you are trying to add. UIDs can be found in the campus directory. This method also works for other individuals who are part of the UC Berkeley community, such as staff or colleagues who wish to have access to your bSpace site.

Yes. You can transfer ownership of the site by completing the following steps:

1. In the site's Site Info tool (selected from the toolbar on the left side of the screen), click Edit Site Information. In the "Site Contact Name" and "Site Contact Email" fields, enter the new site owner's name and email address. Click Continue.
2. If you haven't already added the new owner as a participant in the site, then once again go to the site's Site Info tool, and click Add Participants at the top of the screen. Add the new owner to the site as a participant with the role of "Instructor" (for course sites) or "Maintain" (for project sites).

Note: While these steps will effectively transfer ownership of the site, the site will still be listed as "created by" its original owner in the bSpace directory.

To edit the label (name) of your bSpace site tab:

1. Click the site tab for the bSpace site you wish to edit.
2. Click the Site Info tool.
3. Click the Edit Site Information button at the top of the screen.
4. Enter the new site name in the Site Title text field.

You can delete a site you've created. However, deleted sites  are not recoverable.  DO NOT DELETE UNLESS YOU ARE SURE YOU WILL NOT NEED ACCESS TO THE SITE AGAIN.

To delete a site you've created, follow these steps:

1. Click the My Workspace tab.
2. Click the Worksite Setup tool.
3. Click the box to the left of the site you would like to remove.
4. Click Delete at the top of the screen, and follow the instructions.

Each site has a total space limitation of 1GB. But when uploading files to the Resources tool, you can only upload 50MB at a time. (Therefore, if you upload many high-resolution video clips, for example, you may run into space issues.)

To give you an idea of file capacity, the average pdf document is around 400 KB or equal to 0.00038 GB.

Note: There is no limitation on the number of bSpace sites that you create.

Instructors can send email to their class in three ways. You can use the Email Archive tool, the Mailtool, or the Announcements tool. Below are descriptions of how all of these tools works:

The Email Archive tool can be used to send email to the entire class. Each bSpace site can use the Email Archive tool to create a site email address: (math101sp09@bspace.berkeley.edu). Each message sent to the site email address goes out to all the email addresses of all members of the site, and is also archived on the site.

The Mailtool allows an instructor or GSI to send a message to the site particpants. It also provides wysiwyg (i.e., what you see is what you get) editing capabilities, file attachment, and group/section-aware recipient selection. You can also email individual students by checking a box next to their name.

The Announcements tool can be used to send email to all members of a site or to a section/group in the site. To create an announcement which is sent via email to the members of the site, you must select the “Email Notification” field when creating the announcement. For additional information on posting announcements, see “ How to Post an Announcement” available from the How-To Library section of the ETS website.

Yes. The Mailtool allows an instructor or GSI to send a message to individual site particpants. Click Mailtool in the toolbar and then to the right of "All Students" click the link for "Select Students." The next screen will allow you to choose one or more students.

Sending an email through bSpace can be easier than setting up lists ord groups in your email client for a particular course. Using one or a combination of the Announcements tool, Email Archive tool, or Mailtool to send emails can benefit you and your class by:

• Maintaining a searchable archive of all emailed information in one place.
• Keeping your bSpace site lively and active.
• Emailing the most current list of students on the roster.
• Easily contacting selected students or sections.
• Emailing only your GSIs.

Note: Messages sents from the email archive are sent from your email client.

In some cases, a course site is created before a roster is available from the Registrar's office or an instructor realizes that he or she may want more than one class to access the same bSpace course site. To add a roster to a course site:

1. Log in to your bSpace account with your CalNet ID and Passphrase (http://bspace.berkeley.edu).
2. Click the tab to access your course site.
3. Click Site Info.
4. Click Edit Class Roster(s).
5. Click the Add Roster(s) button beneath the Site Info banner.
6. Select the course roster you want to add and click Continue.
7. Click Add Class(es).

They will not have automatic access to bSpace like your other students because they are not in the official course roster. The student will need to contact the office that manages concurrent enrollment to make sure they are taking the proper steps to obtain a CalNet ID.

The current policy is that concurrent enrollment students will not have access to your site until their paperwork goes through and they are given a CalNet ID and passphrase. At that time they should show up in your roster. If they do not show up you could add them with their UID number found in the directory. Please do not add them as a guest.

By default, only members of your bSpace site can access the site. Members of your bSpace site may be students on the class roster or participants that you add manually. There are two ways to allow UC Berkeley affiliates that are not members of your site access your site:

1. Make certain course materials public: When you add certain types of materials to your site, such as announcements, resources, or a syllabus, you have the option to make them "publicly viewable." This allows anyone to click the Sites button (before logging into bSpace) and view materials from sites that have been made publicly viewable.
2. Make your site "joinable": You can make your site joinable by anyone with a bSpace account (i.e., anyone with a CalNet ID or anyone with a guest account) by going to Site Info > Manage Access and marking the checkbox labeled "Can be joined by anyone with authorization to log in." This will allow members of the Berkeley campus community and its guests, but not the general public, to become members of your bSpace site without your adding them yourself.

When you create your bSpace site, you have the option to allow anyone with access to bSpace to join your site. This is called making a site "joinable." If you have made your site "joinable," then anyone with access to bSpace (i.e., members of the campus community with a CalNet ID or a guest) may join. To check if your site is currently joinable, complete the following steps:

1. Click the tab for your site.
2. Click Site Info in the toolbar on the left.
3. Click the Manage Access button at the top of the screen.
4. Under "Global Access," check to see if the "Can be joined by…" box is selected. If it is selected, you have made your site "joinable."
5. If you do not want your site to be "joinable," de-select this box.

Yes. You can create your own student account. If you go to Site Info and then click on Add Participants, you can enter a non UC Berkeley email address of yours (i.e. an email address that is not in the campus directory) in the text box below "Non-UC Berkeley Email Address."  bSpace will automatically email this address a password. Once you have logged into bSpace with this account you can add a first and last name (e.g., Test Account) by going to My Workspace > Account > Modify Details. If you need assistance please fill out a support form to request a student account.

Students will remain on a class roster, and therefore should be able to access the associated course site, indefinitely. This allows instructors to view certain student-based data, such as grades, after the term has ended.

Please note, however, that instructors may unpublish the site if they would like to block student access to the site, or they can manually disassociate the roster from the site (Site Info > Edit Roster(s)).

No, not at this time.